Guest List

Report parameters

Field	Description
Report Name	The name of the report.
Name/Room No Generates guest list by name/room no.
Building Codes	A drop-down list consisting of all the building codes. All building records created in the Building Codes (Settings à Setup à Room à Building Codes) screen are displayed as options in the drop-down list. Users can select multiple or all the building codes from the list to be displayed in the report generated.
Report Print Options	Available options include: Only In House - The report will display only In House reservations. Reservation/In-House - The report will display reservations in the Reserved and Checked In statuses. Reservation/In-House/NoShow - The report will display reservations in the Reserved, Checked In, and No Show statuses. This section will also be displayed as a report parameter when generating the Guest List By Arrival Time report.
Include Comments	When enabled, reservation comments (if any) will be displayed in the Comments field of the report.
Include Special Instruction	When enabled, special instructions (if any) for each reservation will be displayed in the Special Instruction field of the report.
Sort By Building	When enabled, the system sorts the records by building codes.
Display Extensions	When enabled, the system allows extensions to be displayed in the report.
Include Non Bedded Room Type	When enabled, the system includes the non-bedded rooms associated with the available room types.
Display Additional Columns	When enabled, the Acct#, Package, Mkt Channel, Company, and Membership ID columns will be included in the report. When disabled, these columns will not be included.
Display Comp Accounting Info	When enabled, the system displays comp accounting in the report.
Sort Options	Available options include the following: By Guest Name - Sorts the report details by the guest’s names. By Room Number - Sorts the report details by room numbers.
Display Contact Information	When enabled, contact information for each reservation will be displayed in the report.
Include Additional Guests	When enabled, additional guests (if any) for each reservation will be displayed in the report.
Arrival Time Generates guest list by arrival time.
Start Date	The start date from when the data must be considered for generating the report.
End Date	The end date until when the data must be considered for generating the report.
Sort By Arrival Time	When enabled, the system sorts the report by the guest arrival time.
Include Additional Guests	When enabled, additional guests (if any) for each reservation will be displayed in the report.
Display Contact Information	When enabled, contact information for each reservation will be displayed in the report.
Report Print Options	Available options include: Only In House - The report will display only In House reservations. Reservation/In-House - The report will display reservations in the Reserved and Checked In statuses. Reservation/In-House/NoShow - The report will display reservations in the Reserved, Checked In, and No Show statuses.
Display Additional Columns	When enabled, the Company, SoftC/I, and Membership ID columns will be included in the report. When disabled, these columns will not be included.

Sample Report - Guest List By Name

Sample Report - Guest List By Arrival Time

Report Fields

Field	Description
Room	The room number of the guest.
Guest Name	The first name and the last name of the guest will appear as a hyperlink and clicking it will navigate the user to the guest record.
Depart	The date of departure of the guest.
Conf #	The confirmation number of the guest will appear as a hyperlink and clicking it will navigate the user to the reservation record.
Status	The status of the reservation.
Type	The room type to which the room number belongs.
Tariff	The tariff selected for the reservation.
Rate	The room rate of the reservation.
Payment Type	The payment type used for the reservation.
Acct #	The account number of the account associated with the guest.
Package	The package associated with the reservation.
MKT Channel	The market channel selected for the reservation.
Guest Type	The guest type selected when creating the reservation.
Company	The name of the company to which the guest belongs.
Adult	The number of adults on the reservation.
Youth	The number of youths on the reservation.
Full Child	The number of children not eligible for discount on the reservation.
Disc Child	The number of children eligible for discount on the reservation.
Toddler	The number of toddlers on the reservation.
Senior Citizen	The number of senior citizens on the reservation.
Building Code	The building where the guest room is located.
Building Name	The name of the building.
Patron Id	The patron ID of the associated guest in the reservation. This option is only displayedx if the report is generated by enabling the Display Comp Accounting Info Flag.
Arr Date	The date of arrival of the guest.
Time	The arrival time of the guest.
Soft C/I	Check-in without a room assignment.
Total	The totals for each age category are displayed.
Total Guests	The total number of guests for all reservations.
Total Rooms	The total number of rooms for all reservations.
Total Inhouse Rooms	The total number of in-house room reservations.
Total Day Rooms	The total number of day room reservations.
Total Room Charge(Reservations)	The total room charges for reservations in the Reserved status.
Total Room Charge(No Shows)	The total room charges for reservations in the No Show status.
Total Forecasted Room Charge	The total room charges forecasted for reservations in the Reserved and No Show statuses.
Total Group Guests	The total number of guests for group reservations.